Privacy Policy
Tiny Hearts Childcare is committed to protecting the privacy and confidentiality of children and families enrolled in our program. This Privacy Policy explains how information is collected, used, and safeguarded.
Information We Collect
Tiny Hearts Childcare may collect personal information related to both children and their families. This may include, but is not limited to:
- Child’s name, date of birth, and enrollment information
- Parent or guardian contact information
- Emergency contact details
- Medical information, including health forms, allergies, and care instructions
- Authorized pick-up information
- Communication records between families and the program
Information may be collected through enrollment forms, medical forms, communication platforms, and direct interactions with families.
Use of Information
Information collected by Tiny Hearts Childcare is used solely for purposes related to the care, supervision, and well-being of children, as well as for program operations. This includes:
- Providing appropriate care and supervision
- Maintaining required records in accordance with New York State regulations
- Communicating with families regarding their child
- Responding to emergencies or medical situations
- Coordinating program operations and administrative functions
Communication and Recordkeeping
Tiny Hearts Childcare may communicate with families through designated communication methods, including telephone calls, text messages, program communication lines, written notices, or other approved methods.
Communication records may be maintained for purposes of documentation, coordination, and program operations. Families are encouraged to use designated communication methods to ensure timely and organized communication.
Confidentiality and Access to Information
Access to personal and child-related information is limited to authorized staff members who are responsible for the care and supervision of the child or who require access for administrative purposes.
Information is handled in a confidential manner and is only shared as necessary to support the child’s care or program operations.
Disclosure of Information
Tiny Hearts Childcare does not sell or distribute personal information to third parties. Information may be disclosed only when necessary, including:
- To comply with applicable laws, regulations, or licensing requirements
- To authorized representatives of the New York State Office of Children and Family Services (OCFS) or other regulatory agencies
- In emergency situations involving the health or safety of a child
- When required for mandated reporting obligations
Data Security
Tiny Hearts Childcare takes reasonable measures to protect personal information from unauthorized access, loss, or misuse. While no system can guarantee complete security, efforts are made to maintain secure handling of all records and communications.
Parent Responsibility
Families are responsible for providing accurate and up-to-date information and for notifying the program of any changes to contact information, medical needs, or other relevant details.
Updates to This Policy
This Privacy Policy may be updated as needed to reflect changes in program operations or regulatory requirements. Families will be notified of significant updates when applicable.
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